A successful meeting room requires more than a camera and display.
Camera position, microphone coverage, lighting, room acoustics, cabling and platform configuration all affect the meeting experience. A product that works well in one room may perform differently in another room with a longer table, glass walls or poor acoustic conditions.
BINTARA provides video conferencing consultation, design and deployment services for organisations in Malaysia.
Our meeting room deployment process
1. Requirement discovery
We begin by understanding:
- Meeting room dimensions
- Number of participants
- Seating and table layout
- Preferred meeting platform
- Existing displays and equipment
- BYOD requirements
- Network availability
- Budget and rollout timeline
2. Room and product recommendation
We match the room to the appropriate Logitech solution.
This may include MeetUp 2 or Rally Bar Huddle for smaller spaces, Rally Bar Mini for small and medium rooms, Rally Bar for medium and large rooms, or Rally Plus for more complex large-room deployments. Logitech also offers Rally Board 65 for interactive spaces and Sight as a companion tabletop camera.
3. Technical planning
Our team reviews the practical requirements for:
- Camera mounting
- Display placement
- Microphone coverage
- Speaker positioning
- Touch controller placement
- Power and network points
- Cable routing
- Compute and equipment mounting
4. Installation and configuration
The equipment is installed and configured according to the approved design.
Where applicable, the deployment may include Microsoft Teams Rooms, Zoom Rooms, Google Meet or a USB/BYOD meeting room configuration.
5. Testing and handover
Before handover, the system should be tested for:
- Camera framing
- Microphone pickup
- Speaker clarity
- Content sharing
- Meeting join process
- Controller operation
- Device connectivity
Basic user familiarisation can also help employees understand how to start meetings, share content and use the room correctly.
Standardise multiple meeting rooms
Organisations with multiple offices often use different devices and room controls in each location. Standardising around a defined set of room designs can make meetings easier for users and reduce support complexity for IT teams.
BINTARA can develop standard room packages for:
- Huddle rooms
- Small meeting rooms
- Medium conference rooms
- Large boardrooms
- Training rooms
- Management meeting rooms
Book a meeting room assessment
Send BINTARA your room photographs, dimensions, table layout and expected number of users. Our team will help identify an appropriate Logitech video conferencing configuration.