When project information is distributed across email, spreadsheets and messaging applications, teams can struggle to determine which tasks are current and who is responsible for completing them.
Asana is a work management platform that allows teams to organise projects, tasks, deadlines, conversations and workflows in one shared environment.
How Does Asana Work?
Work in Asana normally begins with a task.
Each task can contain:
- A task name
- A responsible person
- A due date
- Start date
- Description
- Subtasks
- Attachments
- Comments
- Priority
- Approval status
- Dependencies
Related tasks can be grouped into a project. Projects can then be displayed as a List, Board, Calendar, Timeline or Gantt chart.
This structure helps teams understand:
- What needs to be completed
- Who owns each deliverable
- When work is due
- Which tasks are blocked
- Whether the project is on schedule
What Is the Difference Between a Task and a Project?
A task represents a specific action.
For example:
“Prepare the customer proposal by Friday.”
A project contains a group of related tasks.
For example:
“New Customer Onboarding Project.”
The project may include tasks for preparing documents, configuring systems, arranging training and conducting a project handover.
Popular Asana Features
My Tasks
My Tasks provides every user with a central view of work assigned to them.
Project Views
Users can switch between List, Board, Calendar, Timeline and Gantt views depending on how they prefer to manage work.
Forms
Forms collect structured information and convert submissions into tasks.
Rules
Rules automate repetitive actions such as assigning tasks or moving them to another workflow stage.
Dashboards
Dashboards provide charts and real-time visibility into project performance.
Portfolios
Portfolios allow managers to monitor multiple related projects from one place.
Goals
Goals connect projects and daily activities to organisational objectives.
Workload
Workload helps managers understand how work is distributed across team members.
Which Teams Can Use Asana?
Asana can support:
- Marketing
- Sales operations
- Human resources
- Finance
- Information technology
- Project management offices
- Customer service
- Procurement
- Administration
- Product development
- Event management
Is Asana Only for Large Companies?
No. Asana provides plans for individuals, small teams, growing organisations and enterprises.
The free Personal plan supports up to two users, while paid plans add capabilities such as Gantt views, reporting, automation, portfolios, goals, workload management and enterprise administration.
How Can You Get Started?
Begin with one clearly defined process, such as:
- Weekly team task management
- Marketing campaign planning
- Employee onboarding
- Customer onboarding
- Internal request management
Build a simple project, assign responsibilities and review how the team uses it before expanding to other processes.
For Asana licensing, implementation or training in Malaysia, contact BINTARA.